Online Document Management System
Managing the documentation for FSMS can be really tedious. FoodProDocs is an online document management system custom built for the food industry. It enables you to effectively manage your manual and other documents and maintain control of the revisions. If you are starting an implementation from scratch, the system can save a significant amount of time by giving you list of documents and templates that can then be customized as per your processes. Following are the salient features of FoodProDocs
Quick Start
The document management system can get you a quick start into building the manual for your organization. It creates all the document templates with the suitable headers and footers, the appropriate revisions, sections and subsections for the content with some sample content as well so that you can straight away get to the real stuff without worrying about the formats.
Role Based Access
The document management system comes with role based access. The user can either be a Food Safety Team Lead (FSTL) or a member of the food safety team. Only the FSTL is allowed to edit the documents while the members have read only access. That way the members have anytime access to the published version of the manual from anywhere on the network.
Revision Control
The document management system keeps track of the revision and its published date. That way you are always aware of the last time the document was updated. Additionally, only the FSTL has access to the last revision and s/he may choose to roll back to that revision if they find something wrong with the newly published version. The FSTL can also continue to work on the internal version of the document (called the draft version) which will not be visible to the members until it is explicitly published.
Downloadable Manual
If all the folks do not have access to the system and prefer an offline copy, the FSTL may download the complete manual in pdf format and print/distribute the relevant sections while keeping track of the issues that are in distribution.
